2 TABLE OF CONTENTS Ceremony Venues ........................................................................... 7 Reception Venues ........................................................................... 8 Wedding Packages ........................................................................ 10 Wedding Cakes............................................................................ 12 Team Introduction ........................................................................ 15 Event Design .............................................................................. 16 Floorplans ................................................................................. 18 Accommodations . ........................................................................ 24 Activities................................................................................... 27 General Information....................................................................... 28
“My husband and I hosted our wedding at Sea Island and had a wonderful experience with the team! From the moment we signed the contract, every need was taken care of as they helped us achieve our dream weekend. Their hard work allowed us to enjoy our day and our guests (many of whom booked return vacations before they checked out)!” – Mrs. Lee Savage Koh, Bride “My daughter’s wedding at Sea Island was perfect, and there honestly is nothing I would change about the entire weekend. From the time we first met with the team, the planning was not just seamless, but fun! Everyone involved thought of every detail and fulfilled every vision my daughter had. The beauty of The Cloister, The Lodge, the Beach Club, and the Island itself, combined with this wedding team, was the perfect setting for a fantasy come true.” – Mrs. Christine Muransky, Mother of the Bride “What else can you say about an organization that embodies all the characteristics of quality and professionalism? I can honestly say they are at the top of their game in this industry. Everyone who walks through their doors is offered a transformable experience by The Sea Island Wedding Team. This organization encompasses the perfect balance of teamwork and customer service, thereby offering you a lifelong experience. The overall team at Sea Island has my ultimate respect and admiration… no one does it better than Sea Island!” – Katie Huebel, Southern Wedding Designer, WED “I was so excited to have the opportunity to coordinate a wedding at beautiful Sea Island! I knew from my first visit that this experience was going to be unlike any other. From the minute I stepped on the property, I was pampered by the entire Sea Island team, and for a wedding coordinator that is a very BIG deal! The Wedding Team and Event Design Collective bent over backward to become a family to help create one of my favorite weddings. They guided us to all the best locations and literally never left our sides... I can’t wait to return...especially to Rainbow Island!” – Mindy Weiss, Celebrity and Destination Wedding Planner TESTIMONIALS 4 You belonged to Sea Island from the moment you strolled along the river, taking in the salt marsh scene and scent. You belonged to Sea Island when the enchanting paths around the oaks became your winding aisle. From the moment you wiped the tears from your eyes and said, "I do," then dined and danced the night away under swaying palms. You made the most magical and unforgettable memories. You will belong to Sea Island even more when you return, from the moment you set your children free to race barefoot on green lawns and golden beaches, knowing their laughter would be echoed by children of their own and that they, too, would feel at home beneath the sheltering live oaks in The Cloister Garden. Welcome home. YOU’VE ALWAYS BELONGED TO SEA ISLAND
The Cloister Garden Spanish Lounge CEREMONY VENUES We don’t have one perfect place. We have many perfect places. Walk the aisle flanked by traditional heart pine pews in our simple and cozy chapel. Fall in love all over again underneath a canopy of ancient oaks in our garden. Exchange your vows while the waves crash onto our pristine beach. Promise forever in a never-ending golden marsh and breathtaking landscape. Any choice is the perfect choice. CEREMONY SEATING CAPACITIES The Cloister Chapel 7 Location Ceremony Capacity THE CLOISTER The Cloister Chapel The Cloister Garden Mizner Ballroom Spanish Lounge Clubroom River Lawn ISLAND CLUB AT RETREAT Retreat Lawn 100 325 300 150 100 30 250 The Cloister Chapel
Spanish Lounge RECEPTION VENUES Much like our ceremony venues, the reception venues are beautifully varied in size, aesthetic, and views. Each reception space is accompanied by a separate cocktail space—boasting swaying palms with ocean views, or a canopy of live oaks with river and salt marsh views. Whether it be an elegant, wood-beamed ceiling ballroom with gorgeous chandeliers or a rustic outdoor space that delivers a captivating evening under the stars, your guests will have an unforgettable experience. Location Strolling Reception Plated Dinner THE CLOISTER The Cloister Ballroom Mizner Ballroom Spanish Lounge Clubroom Black Banks Terrace Wine Cellar Rainbow Island BEACH CLUB Ocean Room, Courtyard, and Patio* THE LODGE Wine Cellar Terrace Room and Lawn* Trophy Room ISLAND CLUB AT RETREAT Retreat Lawn Retreat Ballroom 400 225 100 100 250 – 300 325 – 250 70 – 250 325 175 45 80 – 22 75 225 22 250 70 – 175 * A tent is required for more than 75 guests. RECEPTION SEATING CAPACITIES Rainbow Island The Cloister Ballroom Ocean Room, Courtyard, and Patio The Cloister Wine Cellar Terrace Room Mizner Ballroom Black Banks Terrace 8
10 11 STROLLING RECEPTION PACKAGES A staple of Southern celebrations, the strolling wedding reception lends itself to a lively evening. Guests have the flexibility to enjoy the numerous culinary displays throughout your reception, mingle with newfound friends, and dance the night away! THE SIMPLY THE CLOISTER SEA ISLAND Cocktail Hour: SOUTHERN CLASSIC SOIREE Assorted Hors D’oeuvres (4) (5) (5) Choice of (1) Reception Display Choice of (1) Action Destination - - Signature Cocktails - (1) (2) Formal Reception: Oyster and Shrimp Display Assorted Miniature Salad Display Choice of Carving Destination (1) (2) (2) Choice of (1) Action Destination Sea Island Wedding Cake Late Night Bite - (1) (2) Wedding Favor - - (1) Package Bar: 4-Hour 5-Hour 5-Hour Wine Premium Ultra Premium Luxury Liquor Premium Ultra Premium Luxury Imported and Domestic Beer Microbrewery and Specialty Beers Soft Drinks Sparkling Water Fruit Juices See back insert for pricing information. THE SIMPLY THE CLOISTER SEA ISLAND Cocktail Hour: SOUTHERN CLASSIC SOIREE Assorted Hors D’oeuvres (4) (5) (5) Choice of (1) Reception Display Choice of (1) Action Destination - Signature Cocktails - (1) (2) Formal Reception: Plated Meal 3 Courses 3 Courses 4 Courses Sea Island Wedding Cake Late Night Bite - (1) (2) Wedding Favor - - (1) 5-Hour Package Bar: Wine Premium Ultra Premium Luxury Liquor Premium Ultra Premium Luxury Imported and Domestic Beer Microbrewery and Specialty Beers Soft Drinks Sparkling Water Fruit Juices PLATED RECEPTION PACKAGES A plated reception sets the tone for a traditional and elegant celebration. White-glove dinner service allows your guests to enjoy a formal meal together before letting loose on the dance floor. See back insert for pricing information.
SEA ISLAND SALTED TURTLE Cream Cheese Pound Cake with Salted Caramel Pastry Cream, Toasted Pecans, and Mini Chocolate Chips COASTAL DREAMING California Almond Cake with Bittersweet Chocolate Ganache STRAWBERRY SHORTCAKE Vanilla Genoise Cake filled with Strawberry Mousse, Served with Macerated Strawberries WHITE WEDDING Vanilla Genoise Cake with Vanilla Bean Pastry Cream DARK DUET Decadent Chocolate Cake with Dark Chocolate Mousse COCONUT KEY LIME Vanilla Sponge Cake filled with Coconut Mousse and Tart Key Lime, Topped with Coconut Buttercream and Coconut Flakes RASPBERRY LEMON DROP Limoncello Infused Vanilla Sponge Cake with Lemon Filling and Fresh Raspberries PEACH BELLINI Champagne Soaked Vanilla Sponge with White Peach Mousse and a Fresh Peach Compote TIRAMISU Vanilla Genoise Caked Soaked with Espresso Syrup, Bittersweet Chocolate Ganache, and Whipped Mascarpone WEDDING CAKES AND CAKE ARTIST A delicious step in wedding planning: the wedding cake! With the highest quality ingredients and a specialized team dedicated to your creation, we know you’ll fall in love with your cake at first sight and taste. We have curated a list of our favorite cake flavor combinations, but the Sea Island pastry team creates custom cakes that reflect your personal taste and style. Each cake slice is garnished and paired with a specially-selected sauce to create a beautiful dessert for you and your guests. Our Cake Artist will meet with you to design the cake in person, bringing your vision to life. 12
WHO WE ARE We are the Sea Island Event Design Collective – a group of creative, personable professionals who know and love Sea Island just as much as you do. Through design, planning, and production, we provide seamless and gorgeous experiences that are memorable for you and your guests. WHAT WE DO We transform the ordinary into the extraordinary through: EVENT DESIGN Tablescapes Floral Production Tenting Linens Draping Furniture and Decor Lighting Flooring and Staging PROJECT MANAGEMENT Design Concepts Creative Direction Timeline Logistics Production and Installation Space Planning and Rendering Entertainment Management Supplier and Vendor Coordinator HOW WE DO IT We listen, collaborate, and create. When you host your event at Sea Island, your dedicated design team will listen to your vision, collaborate with industry experts, and create personalized experiences that celebrate life’s special moments. We set the foundation of trust through transparency and approachability, believe that communication is of utmost importance, and know that crafting your vision takes time. Let us help you design your road map to a perfect event. EVENT DESIGN COLLECTIVE 15
YOUR TEAM Sea Island provides each couple with professional wedding planning through our own Wedding Team and Event Design Collective. From your initial site visit to the final farewell on your wedding day, the Wedding Manager will help you throughout the process to coordinate wedding planning and execute the perfect day. In addition to our Wedding Team, the Sea Island Event Design Collective will listen to your vision, collaborate with industry experts, and create personalized occasions that celebrate life’s special moments. With our team by your side, you'll enjoy the entire planning processes much as you’ll love your wedding events at Sea Island. A HELPING HAND We love a fresh perspective and collaborating with outside planners for an extra wow. Initially, to make the planning process seamless, your Sea Island Wedding Manager will outline each individual’s professional role and responsibilities, as well as what services, items, and products must be supplied by Sea Island rather than outside vendors. THE PLANNING EXPERIENCE We pride ourselves on the planning of your wedding weekend being a part of your fondest wedding memories—not just the wedding events. We get excited in all of the details and it’s where we shine! The first planning meeting takes place approximately six months before your wedding date. At this meeting you will meet with the Sea Island Event Design Collective, which, with your Wedding Manager, will be responsible for the look and feel of your special day. You will also meet with the Sea Island Pastry Chef to begin brainstorming all things sweet. Then, approximately three months out, at your second meeting, your event design comes to life! Based on our first brainstorming sessions, our team provides design mock-ups of specific decor and a menu tasting to the bride, groom, and wedding hosts. It’s the best kind of sensory overload—all things beautiful and delicious! The goal of this meeting is to finalize the event design and food and beverage selections for your wedding. 16 13 ALL IN THE DETAILS
HOTEL PORTE-COCHÉRE ENTRANCE SOUTH WING GARDEN WING POOL NORTH WING BEACH CLUB AND ATLANTIC OCEAN THE CLOISTER TENNIS CENTER THE CLOISTER DOCK RAINBOW ISLAND BALLROOM PORTE-COCHÉRE ENTRANCE RIVER BAR TAVOLA R A E GEORGIAN ROOM THE SPA AT SEA ISLAND AND FITNESS CENTER BLACK BANKS RIVER CEREMONY VENUES RECEPTION VENUES RESTAURANTS CEREMONY AND RECEPTION VENUES MIZNER BALLROOM THE CLOISTER BALLROOM CLUBROOM THE CLOISTER GARDEN SPANISH LOUNGE WINE CELLAR BOCCE BALL CHESS BLACK BANKS TERRACE THE CLOISTER CHAPEL RIVER LAWN NORTH PATIO THE CLOISTER PATIO MIZNER VERANDA SOUTH WING GARDEN WING BEACH CLUB AND ATLANTIC OCEAN RAINBOW ISLAND A CEREMONY VENUES RECEPTION VENUES RESTAURANTS CEREMONY AND RECEPTION VENUES THE CLOISTER GARDEN T The Cloister ___________________________________ dD____________________________________ Floor Plan 18 19
ATLANTIC OCEAN BEACH LAWN LAWN LAWN PLAYGROUND TOWELS BAR BEACH BEACH SHUFFLEBOARD BASKETBALL COURT ENTRANCE ADULT POOL SPA SPA WATER SLIDE CABANAS GAME ROOM NATURE CENTER SPLASH PAD BRIDGE POOL FAMILY POOL BEACH SERVICE CENTER BEACH SERVICE CENTER THE GAZEBO BEACH CLUB PORTE-COCHÉRE ENTRANCE WATER SPORTS CENTER THE CLOISTER THE SPA AT SEA ISLAND THE CLOISTER TENNIS CENTER SOUTHERN TIDE BEACH BAR SNACK SHACK WONDERLAND SURF SHOP SEA ISLAND KIDS SEA STRIKE & PUB PEDAL BEACH CLUB LOBBY OCEAN ROOM FOYER MIRAMAR MEETING AND BANQUET ROOMS OUTDOOR FUNCTION SPACE RESTAURANTS PUBLIC AREAS OCEAN ROOM COURTYARD OCEAN ROOM OCEAN ROOM PATIO OCEAN ROOM VERANDA THE THE CLO MEETING AND BANQUET ROOMS OUTDOOR FUNCTION SPACE RESTAURANTS PUBLIC AREAS Sea Island Beach Club _________________________________________________________ dD__________________________________________________________ Floor Plan 20 21
PORTECOCHÉRE ENTRANCE COURTYARD GOLF COURSE VIEWS DAVIS LOVE GRILL RETREAT BALLROOM RETREAT BALLROOM RETREAT LAWN CEREMONY VENUES RECEPTION VENUES RESTAURANTS MUSIC ROOM LIBRARY RETREAT VERANDA DAVIS LOVE GRILL CEREMONY VENUES RECEPTION VENUES RESTAURANTS Re tre at ___________________________________ dD____________________________________ Floor Plan 22 23 CEREMONY VENUES RECEPTION VENUES RESTAURANTS CEREMONY AND RECEPTION VENUES COLT & ALISON OAK ROOM TERRACE THE LODGE PORTE-COCHÉRE ENTRANCE MEN’S LOCKER ROOM LADIES’ LOCKER ROOM ATLANTIC OCEAN VIEWS GOLF COURSE VIEWS SPEEDWAY PUTTING COURSE GOLF COURSE VIEWS WINE CELLAR AVENUE OF OAKS LAWN TERRACE ROOM TROPHY ROOM __T__h__e___L_o__d__g__e_ at S e a I sl a nd dD__________________ Floor Plan CEREMONY VENUES RECEPTION VENUES RESTAURANTS CEREMONY AND RECEPTION VENUES COLT & ALISON OAK ROOM TERRACE THE LODGE PORTE-COCHÉRE ENTRANCE MEN’S LOCKER ROOM LADIES’ LOCKER ROOM ATLANTIC OCEAN VIEWS GOLF COURSE VIEWS SPEEDWAY PUTTING COURSE GOLF COURSE VIEWS WINE CELLAR AVENUE OF OAKS LAWN TERRACE ROOM TROPHY ROOM
24 THE CLOISTER AT SEA ISLAND Over 250 rooms and suites offering river, ocean, or garden views. Finely detailed, spacious, and welcoming, each room has its own charm. All are impeccably designed, many with unique architectural features such as vaulted ceilings, exposed wood beams, and handcrafted Oriental rugs. THE LODGE AT SEA ISLAND Private, secluded, surrounded by a lush natural setting. With only 43 rooms, it’s equal parts intimate hideaway and Forbes Five-Star hotel. Rich wood. Exposed beams. View of the sea from your balcony or one of two championship golf courses within arm’s reach. With 24-hour personal butler service, even a luxurious rose-petal bath, drawn just to your liking. SEA ISLAND COTTAGES From a two-bedroom cottage to luxurious eight-bedroom homes. Spacious, convenient, and away from it all. Enjoy the privacy of a personal home, with all the activities that Sea Island has to offer—dining, golf, spa, and more. Time together, memories forever, and a treasured tradition for years to come. THE INN AT SEA ISLAND Nestled in St. Simons Island, The Inn at Sea Island keeps you close to all of it. From the crackling fireplace in the welcoming lobby to the heated outdoor pool and open air pool deck, The Inn at Sea Island embodies the spirit, charm, and warm hospitality of this beautiful coastal destination. River View Room, The Cloister Sea Island Cottages Sea Island Cottages The Inn at Sea Island Deluxe Room, The Lodge at Sea Island Ocean View Room, Beach Club ACCOMMODATIONS Ocean Residences, The Cloister
27 ACTIVITIES FOR ALL Horseback riding, paddleboarding, skeet shooting, and fishing are activities guests of any age can enjoy. Sea Island offers a long list of experiences that will never leave your guests without something to do or something to see. FOR THE GOLF LOVER Three championship courses, including Seaside and Plantation, sites of the PGA TOUR’s RSM Classic, await every guest. Home to an award-winning staff, the Golf Performance Center regularly trains novices as well as some of today’s top professional golfers. A ZING TO THE SENSES With more than 20 treatment rooms, a remarkable fitness center, incredible water atrium, and a superlative staff, The Spa at Sea Island offers options to relax and re-energize for your special day.
MENU SELECTIONS Sea Island requests your selection of menus no less than 30 days prior to your program dates in order to ensure the availability of your menu options. Please note, menu prices are subject to change until confirmed on banquet event orders. Sea Island, under any circumstances, does not allow food or beverage to be brought onto the property whether purchased or catered from outside sources. SERVICE CHARGES AND LABOR FEES A taxable service charge will be added to all food and beverage events. Additional service fees will be added for all guarantees of fewer than 20 guests. GUARANTEES We require an update of this guaranteed number by 9 a.m. three business days prior to each specific event. Guarantees for events scheduled on Monday, Tuesday or Wednesday must be provided by the previous Friday. In the event this update is not received as scheduled, the anticipated attendance number will be used as the guarantee. All food and beverage events are billed at the guaranteed attendance number or the actual number of guests served, whichever is greater. Sea Island will prepare food for 3% over the final guarantee. A minimum guarantee policy of 80% of the original expected number applies. If the guest count increases by more than 10% of the guarantee within 72 hours of the event, a per person surcharge will be added to the guest count variance. FUNCTION SPACE A variety of distinctively charming wedding settings are available at Sea Island. To host your big day on our property, a facility fee applies and varies by peak season and shoulder months. In addition to the facility fee, a food and beverage minimum must be met by your event specifications; Sea Island reserves the right to change the location to a room suitable for the anticipated attendance should the number increase or decrease. WEATHER CALLS/OUTDOOR EVENTS All entertainment performing at an outdoor venue must conclude no later than 10 p.m. This is in accordance with local ordinances and out of respect for other resort guests and members. For the safety of your guests and to ensure successful event, Sea Island reserves the right to relocate any scheduled outdoor event indoors. This will be determined based on the most up to date local weather forecast. Decisions to move events inside will be made by the following deadlines. Breakfast will be decided by the evening prior, lunch will be decided by 8 a.m. the day of the event, and dinner will be decided by 10 a.m. the day of the event. ALCOHOL RULES AND REGULATIONS The State of Georgia prohibits the use of alcoholic beverages other than those provided by Sea Island. All alcoholic beverages that are not provided by Sea Island will be held until departure. All alcoholic beverage service must stop at 2 a.m. and alcoholic beverages may not be served on Sunday before 11 a.m. or after 10:45 p.m. Corkage: the State of Georgia law prohibits the consumption of alcoholic beverages at a Sea Island food or beverage event which have not been purchased through, delivered by and/or served by the banquet and catering staff of Sea Island. Thus, guests and members are not permitted to purchase and provide their own alcoholic beverages for any Sea Island food and beverage event. Sea Island employees are required to request proper photo ID of any person of questionable age and refuse alcoholic beverages to any person under age or who cannot produce proper identification. Sea Island employees are required to refuse any alcoholic beverage service to any person who, in the resort’s judgment, appears to be intoxicated. DAMAGE AND LOSS Sea Island is not responsible for any items placed in a function room prior to, during or after an event. Security officers can be provided at prevailing rates. DEPOSIT INFORMATION The Sea Island Wedding Team creates a deposit schedule for each client to collect all guaranteed payments before your event. Your Wedding Manager will send deposit reminders throughout the planning process and work closely with you and accounting to ensure this process is seamless. PROPERTY DAMAGE AND LIABILITY The client agrees to be responsible for any damages incurred to the premises or any other area of the resort by the client, guests, independent contractors or other agents that are under the host’s control or the control of any independent contractor hired by the host while on premises. Cleaning fees may be charged at the discretion of the Wedding Team. Should a group choose to hire an outside vendor, subcontractor or supplier, the client will be responsible for ensuring the vendor provides appropriate proof of insurance. We require each subcontractor providing work on your behalf to provide a certificate of insurance for commercial general liability of $1,000,000 combined single limit, bodily injury, and property damage and to name Sea Island and the contracted wedding host as an additional named insured as their interest may appear. In addition, if the subcontractor or supplier is required by law to provide workers compensation coverage to their employees, they must furnish Sea Island with the certificate of insurance or confirmation of coverage. PACKAGE DELIVERY AND STORAGE The resort will only accept packages weighing under 150 pounds unless previous arrangements have been made through the Wedding Department. All other packages must be stored internally or by the slow service company of your choice. We kindly request that all boxes shipped be scheduled to arrive at the resort no earlier than 5 days prior to the wedding events. Packages delivered to the resort must be shipped prepaid and marked to the attention of your Wedding Manager, with the name of the wedding. Packages sent COD will be refused. Removal of equipment and packages should be no later than the day following the completion of the wedding. This is the responsibility of the client. Cost of shipping plus handling charges of $5.00 per package incoming and $5.00 per package outgoing will be assessed on all boxes received. Additional labor charges may apply for movement of boxes by resort personnel beyond the primary meeting room or office assigned to the group. Shipment of alcoholic beverages is prohibited and will be refused and sent back to the shipping facility. Each incoming or outgoing package will be charged a handling fee by weight. These charges are in addition to actual freight cost. 0–25 lbs.-$10.00; 26–50 lbs.-$20.00; 51–100 lbs.-$50.00; 100 lbs. and over-$100 BANNERS, SIGNS AND DISPLAYS The resort does not permit affixing anything to walls, floors or ceilings of the rooms by use of nails, staples, pins, tape or any other substance unless approval is given by the Sea Island Engineering Department. If you intend to hang a banner, this will be handled by a member of the Sea Island staff for a charge of $45.00 per hour. Any signs provided by our guests must be of professional quality and have approval of Sea Island for their quality and placement. Banners and signs are restricted to private group function areas. AUDIO/VISUAL REQUESTS Five-Star Audio Visual has highly trained audio-visual staff who can provide the latest in technical equipment Sea Island offers in-house service with competitive prices. Use of any outside or personal equipment must be approved in advance by Sea Island. Applicable fees will apply. 28 29 GENERAL INFORMATION AND POLICIES
To learn more about weddings at Sea Island, scan the QR code or visit seaisland.com/weddings.
(912) 634-4422 • seaislandweddings.com
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